About the Role & Team
We’re looking for an Executive Assistant to support a senior leader within a fast-paced creative operations team. You’ll be the operational backbone that makes ambitious creative work possible, coordinating across project management, production, traffic, media workflow, and data operations.
If you’re curious about how large creative organizations operate, energized by complexity and scale, and ready to use this role as a launching pad for your career, this could be the perfect fit. You’ll earn access to high-level operations by being indispensable to your team.
What You’ll Do
Executive Support & Operating Rhythm
Manage a complex, high-volume calendar; anticipate conflicts, protect prep time, and ensure your manager is fully prepared for every meeting
Coordinate travel and logistics; handle expense reporting with accuracy and timeliness
Draft, proof, and route communications on behalf of your manager — from team-wide emails to senior executive correspondence
Manage the flow of information into and out of the office; exercise sound judgment about what needs escalation and what you can handle independently
Team & Cross-Organization Connectivity
Serve as a connector across a large, distributed team spanning multiple functional areas
Build trusted working relationships with peers, department leads, and executives across your organization
Help plan and coordinate all-hands meetings, leadership offsites, and team events — handling logistics, materials, and coordination
Track action items and decisions from key meetings; follow through to ensure accountability across teams
Business Engagement
Sit in on relevant meetings, take clear notes, and synthesize key takeaways for distribution
Assist with the preparation of presentations, briefing materials, and decks for senior audiences
Stay informed on organizational priorities and proactively surface information your manager needs to know
Support special projects as they arise — this organization moves fast, and opportunities to contribute beyond the core job description come regularly
What We’re Looking For
Essential Skills & Background:
2+ years of work experience in a fast-paced, collaborative environment (creative, media, tech, or similar industries)
Strong written communication skills — you write clearly, concisely, and adjust your tone for different audiences
Exceptional organizational instincts; you build systems and processes, not just manage individual tasks
Sound judgment and discretion; you handle sensitive and confidential information responsibly
Comfort with ambiguity; you move work forward confidently even without a perfect playbook
Highly proactive mindset; you anticipate needs and take initiative without waiting for direction
Professional curiosity; you’re energized by taking on new challenges and responsibilities
Proficiency with Google Workspace, Microsoft Office, and calendar and scheduling tools
Preferred Experience:
3+ years of professional work experience
Experience supporting a VP-level or senior executive
Familiarity with creative production, post-production, or marketing operations environments
Interest in how large media organizations operate — from content strategy to technical infrastructure
Undergraduate degree or equivalent professional experience
Rate: Competitive entry-level pay, details shared upon application.
Contract length: Full-time, permanent
Location: Remote
Full training will be provided. We’re looking for someone eager to learn and grow into this role.
Ready to get started? Submit your application below.