Summary
We are seeking a detail-oriented and organized Report Writer to support our administrative operations. This position is responsible for preparing accurate inspection reports, maintaining records, coordinating administrative tasks, and assisting office and field teams with day-to-day operations. No prior experience is necessary—full training will be provided.
Essential Responsibilities
Prepare, review, and finalize inspection and service reports based on field notes and documentation.
Enter and maintain customer, property, and service information in company software and databases.
Coordinate with field teams to obtain missing information or documentation needed to complete reports.
Assist with scheduling appointments, inspections, services, and follow-ups as needed.
Communicate professionally with customers regarding reports, appointments, documentation, and service questions.
Assist with preparing proposals, estimates, invoices, and other customer documentation.
Maintain organized electronic and physical records.
Review documents for accuracy, spelling, grammar, and completeness before they are sent to customers.
Provide administrative support to operations teams and other departments as needed.
Maintain confidentiality of customer and company information.
Skills/background needed
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to organize and prioritize multiple tasks and deadlines.
Proficiency with Microsoft Word and Microsoft Excel.
Ability to work independently while also collaborating effectively with a team.
High school diploma or equivalent.
Previous administrative, office, data entry, or customer service experience is helpful but not required. We provide full training for entry-level candidates.
Contract length
Full-time, permanent position.
Rate
Competitive entry-level pay, details shared upon application.
Location
Local positions available. On-site, in-person role based at the workplace.
Benefits
Health, dental, and vision insurance. Paid time off. 401(k) matching. Life insurance. Paid training provided. Opportunities for advancement and career growth.
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